A beginner's guide: What you need to know about recruitment
Recruitment - what is it and how does it work?
Most companies - big or small - have a need to hire employees from time to time. And that means going through a recruitment process. But what is it and how do you do it?
Whether it's your first time or you've done it before, there are some things you should be aware of and some strategies you can use. Read more about them right here.
What does recruitment mean?
In short, it's a process to ensure you find the right person for the right job.
The company gets a candidate/applicant who is qualified for the job, and the right applicant or candidate gets a job where he or she has opportunities for success and high job satisfaction.
Solving your HR challenges
The 2people system is developed by HR enthusiasts with many years of experience in HR.
We offer a standardized solution that easily can be customized and connected to what's most important to you.
We are ready to help with your HR needs and challenges.
How do you recruit employees?
You can go two ways. The easiest - and most expensive - is to hire a recruitment company to do the job for you.
At a recruitment agency, they manage the selection process, they create advertisements and job descriptions, they research which type of employee would be most beneficial to fulfill the wants and needs described by the company, and they screen all candidates to find the best employee.
After all this, you'll be presented with a hand-picked selection of between 4 and 6 applicants to choose from. You can also choose to manage the recruitment process yourself and save money on the recruitment company.
A system that takes care of everything
Our HR solution gives you the perfect conditions to take care of job postings, the recruitment process, screening/evaluation of applicants and candidates and finally selection.
And now that you've chosen your candidate the solution also takes care of the subsequent onboarding process.
All this and more makes it easy and transparent for all participants in the recruitment process to know what's going to happen, who's doing what, and where each applicant is in the process.
How do I recruit the best candidates?
You can take advantage of our HR system, which offers a wide range of tools designed specifically for recruitment.
Our recruitment module is built by experienced HR specialists with years of recruitment experience, making the job as easy as possible.
At the same time, the solution is designed to be customizable to your needs. You can have and create different processes depending on the type of employee you are recruiting.
Straight from recruitment to onboarding
Once the recruitment is complete, the system moves the employee from recruitment directly into the onboarding process.
Onboarding can consist of many activities that need to be completed before the new employee starts the job.
Of course, the contract must be filled out and signed - this is done with a digital signature - but in addition, there are a number of practical tasks in relation to establishing a workplace, handing out various items and conducting an introduction program so that the employee gets to know the company and the new colleagues.
A system that ensures an efficient process
Our HR solution keeps track of all the activities and also makes sure that the responsible people receive reminders so that everything is completed as planned.
All of this helps to ensure an efficient process - and that the employee has a positive impression of the company because everything is just right from the start and so that the employee gets to 100% efficiency as quickly as possible.
How to create the perfect recruitment process
Find tasks and job title
If you choose to handle the recruitment process yourself, it's all about identifying the tasks that need to be done and then creating a razor-sharp job description so that there is no doubt about what a potential new employee is looking for and what you need to assess in a potential new employee.
If you use our HR solution to create job profiles, you can use the relevant job profile as a starting point for your ad. Create your description based on your dream employee so potential applicants can see what you expect and can opt out if they don't fit in with your team.
Create a job posting
Once you've created your job description, you need to get it published on your website so that it's visible and can be linked to by job agents on major recruitment sites such as Jobindex. Our HR solution gives you the tools to create a great ad and helps you get it published on your website.
Send out responses to applicants
When the applications start coming in - maybe even a lot of them - you need to let applicants know that you've received their application. Our HR solution ensures that an auto-reply is sent as soon as the application is received. And no need for your inbox to be completely overwhelmed. They are registered in Our HR Solution so that all participants in the hiring process have access to read and assess the applicants.
Keep track of interviews
Once you've selected who you want to interview, you need to set up interview times. This can lead to a lot of correspondence back and forth between you and the candidates before all calendars are aligned. If you use our HR solution, it only takes a moment. The solution allows you to display a calendar of available slots, and then candidates simply book the available slots on a first-come, first-served basis.
Considerations for job interviews
When interviewing the shortlisted candidates, it's important that you don't just pick the first and the best.
It's important that you get all the way around the candidates to get the most accurate picture of each one. Both professionally and personally. Of course, the person who gets the job must have the right skills, but it's just as important that they fit in with the company and the team they'll be part of.
Sometimes you can choose to have more than 1 round. For example, you could do a second round with the top two, and only then get into the nitty-gritty of salary and employment conditions.
Before startup
Once you've found the right person, there will be a period of time before he or she can start the job, so it's a good idea to prepare the new employee by sending relevant materials for them to read. This could be work-related documents and a plan for the first week on the job, but it could also be an employee handbook.
The first day
When the big day arrives and the employee starts their new job, it's a good idea to start with a conversation with their line manager over a cup of coffee and perhaps a roll to have a good chat about the job and how the start-up will go.
It's important to leave a good impression on the first day, and you can do this by showing that you as a company and as a manager have been looking forward to the employee starting and that you are well prepared and on top of things.
Last but not least, make sure you give the employee a thorough tour, make them feel welcome and familiarize them with the work and their tasks - set expectations.
A perfect recruitment process also includes having applications and candidates deleted according to GDPR regulations.